Electronic Document Management Systems and Digitization Workshops 2023

Managing an ever-increasing volume of paper and electronic (digital) documents, records, knowledge, and content can be very difficult. How do you best capture, manage, and store the documents and records in your organization? How can records management ISO 15489 and information security ISO 27001 help? Does your approach meet compliance requirements, security, regulations, and standards? What is the best way to manage emails, web pages, and electronic documents and paper records? How do you find the right documents and records when you need them? How does workflow and business process management work with documents and records management to help increase efficiency within your company? ISO 15489 is the international standard for records management. It is about attaining a records management benchmark of best practice, setting up methodology, processes, and the resulting data storage and using an electronic records management system.

This course covers the strategies, tools, and technologies used to capture, categorize, manage, store, preserve (archive), and deliver documents and records in support of business processes. This course also covers the core components of ISO 15489 so that organizations become compliant with best practices

Gain an overview on records and information management fundamentals; benchmark your procedures against best practice; gain information management techniques for organising and finding information; perfect your digitalisation and preservation of records and develop a more effective retention schedule.

Through attending this course, delegates will develop actionable strategies for managing digital records. Leave the day with the knowledge to create an information management programme and take away practical guidance for the retention and deletion of records.

This course has been specifically designed to provide you with the essential skills to improve the management of your organisation’s records.

This course will discuss the importance of document and record management processes. It will equip participant with the requisite skills and knowledge to effectively manage information using modern ICT tools, techniques, and applications

WHO SHOULD ATTEND:

Document Controllers and Administrators

Document and Records Management Personnel

Document Management Supervisors and Officers

Compliance Officers/Managers,

Information Security Managers,

Office Administrators/Operations Managers,

Knowledge Managers,

Administrative Assistants

COURSE OBJECTIVE:

• Components, legal obligations and international standards for electronic document and records management systems (EDRMS)
• Management of electronic information
• Delivering information at the point of need
• Structure and implementation of records retention schedule
• Development an EDRM strategy

COURSE CONTENT

• Unit 1: Introduction to Electronic Document Management Systems (EDMS)
• Unit 2: Key Global ISO Standards and Local Legal Guides on Records Management, EDMS and Electronic Records Management
• Unit 3: EDMS Core Features, Workflow and Scanning
• Unit 4: eGovernment, Business Process Analysis, Management, Re-Engineering
• Unit 5: EDMS Security, Access and IT Infrastructure
• Unit 6: Procuring, Implementation

CLASSES