At RIMEA we offer consultancy services to streamline Records & Information Management to ensure not only compliance but effective service delivery.

 

Records and Information Management Audit (RIM Audit)

RIM Audit enables the organization to understand the status of RIM covering:

  • policies,
  • procedures,
  • creation of the records,
  • storage of the records,
  • staff awareness,
  • risk,
  • disaster
  • compliance
  • document scanning, indexing and document management systems

An audit of the above components forms basis for the organization as they streamline records management with the expected outcomes expected as:

  1. Status report on records and information management
  2. A plan on streamlining records management

 

Outsourcing Records Management Department

Why hire when you can outsource: Imagine not only getting that staff working for you, but also a back up or world-class expertise to enable the records management department perform perfectly well,

Outsourcing is a big industry. Organizations outsource HR, Customer Service and even Virtual Assistants.

At RIMEA we have a pool of records officers ready to be deployed and run your records management department as

  • Mail room officers
  • Records officers
  • Archivists

This enables the organization to not hire staff in the department, but rather use the RIMEA staff to run the department.

 

Design, Re-design & Improvement of Records & Information Management Policies

The purpose of policy is to establish the framework needed for effective records management in your organization.

This policy provides advice to employees on the creation and use of records, and sets standards for classifying, managing and storing those records. It therefore provides a framework for the management of information consistent with the Strategic Plan.

Organizations require policies to enable the organization set guidelines in management of various aspects in an organization

Policies and procedures also provide clarity to the reader when dealing with accountability issues or activities that are of critical importance to the company, such as, health and safety, legal liabilities, regulatory requirements or issues that have serious consequences.

 

Scanning and Indexing of Records

Digitize only what you need

We work with you to develop a solution that converts only business-critical documents to digital, resulting in reduced costs and a strong ROI.

 

Feasibility Study for Implementation of a Document Management System

The feasibility study focuses on helping answer the essential question of “should we proceed with the proposed project idea?” All activities of the study are directed toward helping answer this question.

 

Disposition of Records

Disposition of Records is the last stage in records management and covers the aspects of disposal and archiving. Final stage of record management in which a record is either destroyed or permanently retained

Here are questions we aim to help you answer/resolve?

What does disposition mean?

  • What is a records schedule?
    • What is a customised schedule?
    • What is a General Records Schedule?
  • How do I develop a records schedule?
  • When should I update the records schedule?
  • What are the benefits of using records schedules?
  • What is the records schedule review process?
  • Appraisal and Scheduling Work Groups
  • Tips for Scheduling Records
  • Tips for Scheduling Electronic Databases
  • What is the Life Cycle of Records?

Understanding what information to keep and disposing of information that is no longer needed is an important part of effective information management.

At RIMEA we carry out a records inventory guided by the Retention Schedule to determine the disposition method.

This is a MUST stage in records management and done annually

 

Staff Capacity Building Programs

We work with your organization to enable your staff obtain, strengthen and maintain the capabilities to set and achieve growth of the individual in knowledge, skills and experience in the field of Records and Informaiton Management to better enable the organization effectively manage the Unit and Modernise Records Management

 

 

 

 

 

 

 

eBoard Solution

eBoard Solutions are modern day technologies that allow organizations to run meeting effectively, without

Paperwork (an eBoard Solution)

Major Features:

  • Adaptability to the structure of organization
  • Simple to use
  • Time saving
  • Vertical collaboration
  • Controlled and safe access to documents
  • Paperless meetings

The eBoard provides a platform for Organizations to safely store their documents, minutes and vote electronically.

In meetings, members are presented with a clear and transparent agenda overview, they have access to their own documents as well as documents from the area of organizational structure, they can comment and exchange notes with other participants of a meeting. In this way, electronic meetings are based on documentation compiled during the collaboration phase, so there is no need to actually print documents.