The RIMEA Sacco Records & Information Management Solutions Division is a specialized unit dedicated to helping Savings & Credit Cooperatives build compliant, efficient, and member-centric information ecosystems. We blend board-level advisory, capacity building, and hands-on project delivery to modernize records governance, deploy Electronic Document Management Systems (EDMS), and scale digitization programs without disrupting daily operations.
Our mandate
- Strengthen governance and oversight of information assets at Board level.
- Build capabilities across the organization (Board, Management, and Staff).
- Deliver end-to-end EDMS and digitization projects—on time, on budget, compliant.
- Provide ongoing advisory and consulting to sustain value and continuous improvement.
What we offer
1) Technical Board Advisory Services
- Board briefings & clinics: Emerging risks, opportunities, and KPIs for records governance.
- Charters & policies: Information Governance Charters, Records Management Policies, Data Privacy & Retention Schedules aligned to Sacco operations.
- Risk & compliance oversight: Frameworks for auditability, evidence management, and regulatory readiness (SASRA guidelines, Data Protection Act, AML/KYC record-keeping).
- Performance dashboards: Board-level metrics for records lifecycle health, turnaround times, and compliance status.
- Procurement assurance: Independent review of EDMS/digitization business cases, RFPs, vendor SLAs, and acceptance criteria.
2) Corporate Training Solutions
- For Boards: Fiduciary duties in information governance, cyber & privacy oversight, transformation stewardship.
- For Management: EDMS ownership, change management, process re-engineering, records risk management.
- For Staff: Day-to-day records control, classification & metadata, scanning quality, OCR, search & retrieval, privacy-by-design.
- Delivery modes: Executive bootcamps, role-based tracks, train-the-trainer, on-site labs, and post-go-live refresher sessions.
- Outcomes: Competency-based assessments, certificates, and on-the-job adoption plans.
3) Project Management for EDMS & Digitization
- Methodology: Hybrid PRINCE2/PMI with agile configuration sprints.
- Scope: Process discovery, taxonomy & metadata, imaging standards, EDMS configuration, integrations (core banking/CRM/HR/payments), migrations, and go-live.
- Quality & imaging: DPI/bit-depth standards, color/grayscale profiles, image enhancement, QC sampling, exception handling, retention tagging.
- Change & adoption: Communications plans, super-user networks, playbooks, champion programs, floor-walking support.
- Operations setup: Scanning labs, secure chain-of-custody, batching, indexing, validation, and archival storage.
4) Consulting Services
- Maturity assessments & roadmaps: Gap analysis vs. best practice; 12–24-month transformation plans.
- Policy & process design: Classification schemes, file plans, retention & disposition, vital records and disaster recovery.
- Vendor-neutral selection: Requirements definition, demo scripts, proof-of-concepts, TCO analysis.
- Data privacy & security: Privacy impact assessments, access controls (RBAC/ABAC), audit trails, encryption/key management.
- Sustainability: Paper-lite operating models, green scanning practices, storage optimization.
Reach us on don(@)rimeastafrica.org for more information