Electronic document and records management system (EDRMS) refers to the use of content management system by combining technologies used in document management and records management as an integrated system. Basically,an EDRMS is an automated, electronic document and records management system that enables organisations to manage unstructured information captured in paper and electronic formats, such as emails, word processed and spreadsheet contents.
Records and information management(RIM) is key in the effective and smooth running of any organization. This implies that all departments within an organization especially finance, the IT department and human resources as these departments are involved in the day to day running of any organization. There is therefore, a great need for RIM processes to be given priority in order to improve the running of organizations.
In the current age of information, Data is an asset essential in organizational operations. Therefore Digital asset management (DAM) which involves storing and retrieving rich media and managing digital rights and permissions which include photos, music, videos, animations, podcasts and other multimedia content.With DAM an archive is created and a system is put in place to manage and preserve these digital assets making it easier to manage them with ease of retrieval, location and easy future reference. In this system, a created database contains metadata with file numbers, names, file format, location and in some cases the use of the data.