2nd Electronic Document Management Systems Workshop: Digitizing Records and Automation of Processes & Workflows (14th to 18th November 2016)

Document Management Systems (DMS) Buyers Guide

Document management is a universal problem of businesses of all sizes. A single customer may have files in multiple locations, and their file might be touched by multiple departments.

For example, let’s consider the information flow as a customer’s file moves from sales to operations to accounting.

Each department has different information they collect and store to do their job,  but it’s not critical or necessary to give every department access to the entire record. Why would the operations department need access to a customer’s payment information?

Without an effective, uniform management system in place, each department will attempt to build a system independent of other departments to help them manage their documents and workflow more efficiently.

Very little effort is given to proper document management and integrating the various systems.  This causes compatibility issues with how data is stored, and exacerbates the issue of multiple records for one customer.

Role of Public Libraries in Promotion of Africa Culture

This is an abbreviated version of Presentation i did during the Association of Government Librarians Conference in Mombasa

THE ROLE OF PUBLIC LIBRARIES IN PROMOTING AFRICAN CULTURE IN KENYA

According to Encyclopedia Britannica (2010) “Public libraries are now acknowledged to be an indispensable part of community life as promoters of literacy, providers of a wide range of reading for all ages, and centers for

community information services.

Libraries in the Technology Age

Over the past few years, libraries and information centers have been greatly affected by changes in IT, and the rate of change is still accelerating in this era. IT is now able to create:

  • new products, processes and machines that can be used independently, customized information packages, video cassettes, home information products, personal computers and reprographic equipment
  • External dependents, database online information system
  • Cooperative library information networks and
  • Electronic information processing systems such as electronic books.

2ND ELECTRONIC DOCUMENT MANAGEMENT SYSTEMS WORKSHOP: DIGITIZING RECORDS AND AUTOMATION OF PROCESSES & WORKFLOWS (14TH TO 18TH NOV 2016)

How to Write a Powerful Business Case for Implementing an EDMS

Electronic document management systems have been gaining greater traction globally over the last decade. With technology advancing quicker than ever before, why isn’t everyone already using an EDMS in their organization? The simple truth is that moving from paper to electronic document management requires a significant amount of organizational change that has to be properly planned and approved by key members of the management team.

As with any potential change, the key to completing this transition successfully is in presenting a compelling business case for shifting to a paperless work environment. This business case must address and evaluate several factors including; alignment with the overall business strategy, demonstrating an attractive ROI, highlighting a clear understanding of the risks associated with the change, presenting a clear and cohesive high-level plan and, of course, understanding how to measure and communicate success throughout the transition.

This article will outline the key steps and the questions you need to ask when putting together a powerful business case for implementing an EDMS.