5 things you need to know about EDMS

A month ago, H.E. The president of the republic of Kenya, William Samoei Ruto made an announcement that put ‘Digitization and Automation of Processes’ at the center of this first term of his presidency.

With that, he set a precedent and a clarion call to his Cabinet, Judiciary, and Government Agencies to plan early and most important budget for this process.

In doing so, he aims to reduce poor service delivery and reduce the cost of delivery of the services to the Wanjiku.

Here are 5 things you need to know about Electronic Document Management Systems, Digitization of Records, and Automation of the Processes

1. EDMS Works

Every institution (public of private) that followed the right procedure in the implementation of the Electronic Document Management Systems is currently enjoying benefits that range from effective service delivery, reduced cost of delivery, increased staff output, reduced corruption, and reduced fraud.

2. Digitization is Easy

Planning is key to every project. If you plan well, you get to win on four key fronts; streamlined records, personnel, change management and finances. In every corporate or government that has had a smooth digitization exercise, the planning was not only meticulous but beyond reproach.

3. Physical Records is King

Once you emphasize on maintaining clean records, well filed, well managed, well aerated, the scanning is made easier and ultimately working with them through the EDMS system becomes a piece of cake

4. Personnel Knowledge Makes the Difference

Beyond ensuring you have all set, you must ensure that personnel is well trained- Equipped for the task ahead.

Once the vendor hands over the project, the reliability of the next work are purely left to the staff. In this case, you must ensure they are well knowledgeable in the working of scanners, the EDMS Technology, and the management of electronic records

5. Electronic Records are Records

Once you have a well-implemented project and the EDMS is working, the workflow is set well, then you must purely rely on the electronic records. You do not need to often ask for the physical file.

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