Board Automation is a new craze and one that’s got more boards seeking training/awareness on board management solutions or implementing eboard solutions.
Board Management Solutions/eBoard solutions are ICT Solutions developed to enable paperless end to end management of meetings.
Here are five reasons as to why you should acquire a good eboard solution
Organizing a meeting can be a hectic activity- from preparation of agenda, delivery of board document pack to members before the meeting, printing, reminders among other things. The workload when dealing with papers is far much higher and chaotic. The use of eBoard Solutions has made meeting planning to be extremely easy and quick.
- Improved Communication
Board Management Solution is a crucial tool for every modern business. It helps to maintain the work of the board of directors, improving the communication between members and helping them to collaborate better. A board portal provides executives with all the tools they need to keep track of processes within the company, stay updated on matters, and exchange information.
- Security of Documents
Board Management Solution allows boards to set user permissions according to their needs, which enhances confidentiality. All documents are stored securely in the cloud or at client premises (though close to 70% of them are cloud based) and can be retrieved easily and quickly as needed. If electronic devices happen to get into the wrong hands, Top notch eBoard Systems has a remote wiping feature that erases information remotely, protecting important board business.
- Ease of Management of Meetings
Preparing board meeting agendas and packets manually takes countless hours of time and added expense in paper, ink and office materials. eBoard Solutions reduces meeting preparation time from hours to minutes, saving the board lots of time, money and labor. eBoard Solution also streamlines many of the board’s laborious tasks, which gives them additional hours that they can use for doing the board’s important work.
Investors and other stakeholders regularly request information from boards. When directors can pull up that information quickly, it demonstrates that they’re knowledgeable and efficient. The eboard solution has unlimited electronic space for document storage. Whether a board officer or director needs to pull something from the bylaws, a report or public filing information, the electronic filing system helps them find it quickly.